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Executive Assistant

Sterling Organization ("Sterling") is seeking an Executive Assistant for its Palm Beach office to act as the Executive Assistant to the COO, as well as the CFO.

Specific responsibilities include:

  • Perform administrative work responsibly and in a timely manner, exercising considerable independence and sound judgment in decision-making
  • Oversee and work with the corporate travel agent to book all travel needs
  • Track relevant expense receipts for accurate accounting reconciliations. File and track reimbursements, credits, and refunds
  • Handle highly confidential and sensitive information with the appropriate discretion       
  • Organize, maintain, and create files, records, and archiving systems to facilitate the timely retrieval of information          
  • Manage the COO’s calendar
  • Represent Senior Management by projecting a professional and supportive image to all parties
  • Provide back up support to the other Administrative Assistants & Receptionist

Education and Hiring Requirements:

  • Minimum of five years prior experience supporting a C-level executive
  • Exceptional organizational skills and attention to detail required
  • High level of proficiency in Microsoft Office suite
  • Works well with little to no supervision
  • Demonstrates initiative, flexibility, teamwork, maturity under pressure, and anticipates and resolves problems
  • Outstanding ability to prioritize and multitask
  • Excellent written and verbal communication skills
  • Experience with high-level contacts and exposure to sensitive information requiring confidentiality, tact and diplomacy

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